Enroll

How bad timing and poisonous politics killed a $700,000 effort to streamline school enrollment in Detroit

PHOTO: Jeffrey Loos
School advocates spent years and more than $700,000 on a streamlined enrollment system called Enroll Detroit but a pilot last year drew few participants and the effort has been largely abandoned.

A sophisticated new enrollment tool that was supposed to make signing up for school easier in Detroit won’t be of much use to the thousands of families whose children could be displaced by upcoming school closures.

Despite the more than $700,000 and countless hours of planning that went into creating a single application for Detroit’s competing district and charter schools, the effort has been put on hold indefinitely — a victim of bad timing, poor planning, and a toxic political environment.

“It’s a shame,” said Karey Reed-Henderson, a former charter school leader who served on the planning committee for what came to be called Enroll Detroit.

“We came together. We hashed things out,” Reed-Henderson said of a process that brought together charter school leaders with officials from the Detroit Public Schools, the state-run Education Achievement Authority and representatives of community groups.

“It wasn’t always roses and butterflies but the conversation was always around what’s best for the kids and best for families,” she said.

“Unfortunately it just got muddied.”

Now, as 25 Detroit schools face possible shut-down by the state, the handful of staffers still working at Enroll Detroit hope they can use their knowledge and technology to help at least some of the roughly 12,000 children who could be affected.

But the grand vision of creating a common enrollment system similar to those used in other cities is largely dead — at least for the near future.

In common enrollment cities like New Orleans, Denver, Newark and Washington DC, parents no longer need to navigate a mix of deadlines and requirements to apply to multiple schools. They don’t need to drive around, submitting one kind of application to their local district school, another kind to district magnet schools and a host of other applications to a host of charter schools.

Instead, parents use a single application that lets them rank the schools they want for their children. A computer then crunches admission criteria and applies a lottery to assign children to schools.

Proponents say common enrollments are more equitable because most applicants have the same shot at sought-after schools. The systems also remove some of the guesswork for administrators by preventing parents from enrolling in multiple schools, then waiting until September to make their final decisions.

The systems have been controversial around the country, running into opposition in cities like Boston and Oakland because they reduce the influence some parents have had in school admissions. They can also hurt traditional districts by making it easier for families to choose charter schools.

But few cities have the deeply poisonous relationships between district and charter schools that doomed the effort in Detroit.

Here, in a city where roughly equal numbers of students attend district and charter schools, and where thousands of students travel out of town to attend suburban schools, what happened to Detroit’s common enrollment shows how difficult it can be for competing factions to come together. The tensions exposed by the issue are the same ones that make it difficult to solve other serious challenges in Detroit, such as student transportation and teacher recruitment, that would be easier to address if competing schools worked together.

That kind of collaboration isn’t dead, said Reed-Henderson who is the founder of the Metro Detroit Charter Center and the Detroit Teacher Village. “But I think the right people need to get back in the room.”

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PHOTO: Jeffrey Loos
School advocates spent years and more than $700,000 on a streamlined enrollment system called Enroll Detroit but a pilot last year drew few participants and the effort has been largely abandoned.

 

Officials with the advocacy group Excellent Schools Detroit (which is a Chalkbeat supporter) first proposed creating a common enrollment for Detroit in 2013.Though competition for students is fierce in a city where school funding is based almost exclusively on student enrollment, the school leaders who came together around the enrollment effort hoped they could find solutions to shared problems.

“Schools were struggling to find parents and parents were struggling to find schools,” said Dan Quisenberry, who heads the Michigan Association of Public School Academies, a charter school group that was involved in the early days of the effort.

There were risks for all parties, said Neil Dorosin, the consultant and school enrollment expert who was brought to Detroit to determine if common enrollment could work here.

“It was very threatening to the district because right now there are a lot of children who don’t make choices because they get rolled up into their district school,” Dorosin said. “It was threatening to the (Education Achievement Authority) for similar reasons. And it was threatening to charter schools who would have to play by a much more transparent set of rules.”

Individually, he said, “it’s not in anyone’s best interest, but it is in the best interest for the customer.”

As the planning group met in 2014 and 2015 to hammer out details, Excellent Schools Detroit raised hundreds of thousands of dollars from foundations and hired a tech company to build a massive database that could match students with schools.

Then, with the system ready to go last year, the group announced it would plow ahead with a pilot project to see how many students it could place for the 2016-2017 school year.

But just as the pilot was launching, a nasty fight was raging in Lansing over a package of bills aimed at keeping the cash-strapped Detroit Public Schools out of bankruptcy.

One of the provisions in the bills would have created a city-wide Detroit Education Commission, appointed by the mayor, that would have had influence over the opening and closing of district and charter schools.

The Detroit Education Commission was strongly opposed by some charter school advocates including Betsy DeVos, an influential Michigan philanthropist who was confirmed this month as the U.S. Secretary of Education.

Because Excellent Schools Detroit was among Detroit organizations backing the commission and because enrollment was one of the areas over which the commission would have had authority, the issue became politically charged. Though the commission was ultimately removed from the final legislation, the threat of it kept some charter schools away from the enrollment pilot.

“There was a big question of trust,” said Quisenberry, who said he grew concerned that common enrollment officials would steer families to district schools at the expense of charter schools.

To make things even more challenging, the Detroit Public Schools were in turmoil.

Darnell Earley, the state-appointed emergency manager who was running the district at the start of 2016, resigned amid controversy in early February.

Earley was replaced by former bankruptcy judge Steven Rhodes, who agreed to serve as “transition manager” until the the city schools could be returned to a locally elected school board. Because Rhodes did not want to make any long-term commitments for the district, he announced that DPS would not participate in the common enrollment pilot.

That meant that the pilot went forward with less than a quarter of Detroit schools. Of more than 200 schools in the city, just 41 participated in the pilot, including some charter schools, a private school and the 15 schools in the Education Achievement Authority.

The application system placed just 78 children — a fraction of the almost 20,000 kids who were applying to kindergarten or ninth grade, the two grades that were the focus of the pilot.

School enrollment counselors also provided advice to a few hundred additional families, including some who were displaced by charter schools that closed last year.

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PHOTO: Erin Einhorn
A multi-year, $700,000 effort to streamline school enrollment in Detroit has been tabled indefinitely.

Whether common enrollment has a future in Detroit isn’t clear.

The new Detroit school board, which was sworn in last month, has not yet publicly discussed the issue. A district official who played an important role in the planning process and a district spokeswoman both declined to comment on whether the district might someday be open to joining a common enrollment system.

Meanwhile, at Excellent Schools Detroit, a new interim director is rethinking the organization’s mission. The group’s two top officials — its longtime CEO and vice president — both left at the end of 2016.

But some Enroll Detroit staffers are still on the payroll, and they say they’re looking to use the resources they’ve created to help families affected by state-mandated school closings this spring.

State officials “are saying, ‘We want to get the kids in a higher quality school’ but what kind of chance are they going to have?” asked Maria Montoya, Enroll Detroit’s executive director.

Families won’t know for sure which schools will close until March or even later since state decisions are likely to be challenged in court. By then, many of Detroit’s most sought-after schools, including charter schools and selective district schools, will already have completed their enrollments.

Many of the schools targeted for closure are in neighborhoods that don’t have many high-performing schools and where parents have few resources to figure out which schools are taking new students and which offer transportation.

A letter state officials sent to parents suggested they reach out to districts as far as an hour away from Detroit — including some that don’t even accept Detroit kids.

Montoya said she’s hoping to adapt Enroll Detroit’s computer system to help track kids as they move to new schools, making sure their records transfer and that things like special education services are continued — details that sometimes fall through through the cracks when schools close.

She’s also hoping that over the summer, some schools will use Enroll Detroit to fill vacancies.

“Instead of using the full system, we could take the technology we have and have schools give us the seats they have available and we could do a real-time placement in June, July, and August when we know families are really applying and looking for seats,” Montoya said.

City leaders are no longer talking about a single city-wide application but there have been conversations around smaller steps such as a common application timeline that would make things easier for parents and schools.

If district and charter school leaders ever do decide to restart the full common enrollment, Montoya said the system remains available and could be fired back up.

“We have all this investment and not just in the technology,” Montoya said. “We have the folks who did our marketing. They created assets other cities have taken years to build. We have logos and tents and outreach things … We have staff and a team and knowledge. The question is: How do you move forward in this landscape?”

Trouble with transcripts

Mayor: Detroit high school grads lost jobs because city schools couldn’t produce their transcripts

In his State of the City address, Mayor Mike Duggan said Detroit high school grads lost jobs because school bureaucracy made it hard to get high school transcripts.

By the time students graduate from the Detroit Public Schools, they have likely endured many years of frustrations, indignities and disappointments, but Mayor Mike Duggan revealed in his State of the City address Tuesday night that, for many Detroiters, the challenges didn’t end with graduation.

Until recently, graduates lost job opportunities when they struggled to get copies of their transcripts from the district.

Duggan, during  his roughly hourlong speech, said officials with the city’s Detroit At Work job training program discovered the transcript problem when they were talking with the heads of major hospitals in the city.

The hospital leaders said they were having difficulty filling entry-level positions despite Detroit’s high unemployment rate because Detroiters who applied couldn’t produce their high school transcripts.

City officials were skeptical, Duggan recalled. “So they went over to the Detroit Public Schools and do you know what they found? One million paper transcripts in a warehouse, in a school system run by an emergency manager who was dealing with everything he or she could at the schools.”

It had been taking two to three months for hospitals to get applicants’ transcripts, Duggan said, and “by the time they got the transcript, somebody else had the job.”

The Detroit At Work program contacted Interim Superintendent Alycia Meriweather who “got really mad,” Duggan said, and ordered the district to speed up the process.

Soon, one local business leader donated scanners so transcripts could be digitized and another business leader marshaled his employees to volunteer to physically scan the documents. The issue is being resolved, Duggan said, but he seemed alarmed that the problem existed in the first place.

“How many barriers do we have to erect in front of the folks in this town?” he asked.

The mayor’s speech largely focused on economic and community issues. Since he has very little authority or influence over schools, it’s no surprise that he didn’t spend much time on education.

But he did tout the Detroit Promise scholarship program, which guarantees two years of community college tuition to all Detroit grads as well as four-year tuition to qualifying grads who have good grades and test scores.

“If you apply yourself, college is going to be available to any resident of the city of Detroit who graduates from a Detroit high school,” Duggan said. “It’s one of the privileges of growing up in the city of Detroit.”

He also reiterated his recent vow to fight forced school closings by the state. State officials have threatened to close 25 schools in the city after years of poor test scores but Duggan said closures won’t improve education.

“Here’s what I know for sure,” he said. “We have 110,000 school children in this city, which means we need 110,000 seats in quality schools. Closing a school doesn’t add a single quality seat. All it does is bounce our children around from place to place.”

Duggan said he and the newly elected school board “know we need to improve these schools but before you close a school, you need to make sure there’s a better alternative and I’ve been encouraged by the conversations between the school board leadership and the governor’s office this week. I’m optimistic we’re gonna work things out but I want everybody in this community to know that I will be standing with [School Board] President Iris Taylor and the Detroit school board on this entire school closure issue.”

Hitting the road?

Detroit parents steered to ‘better’ schools — that don’t actually take Detroit kids

PHOTO: Ken Lund
State officials are encouraging Detroit families to hit the road in search of 'better' schools — but some districts offered as alternatives won't accept Detroit children.

Thousands of Detroit parents last month opened their mailboxes to find an alarming letter.

“You are receiving this letter because the school your child attends is at risk of being closed by June 30, 2017 due to academic failure for many years,” the letter states.

The letter, signed by State School Reform Officer Natasha Baker, went on to explain that children attending closed schools may be offered “the opportunity to attend a higher-performing school” and encouraged parents to use an attached list of schools “to enroll your child in a better option for the 2017-2018 school year.”

But when Detroit parents turned to the attached list, many were surprised. There were nearly 60 school districts listed, including some like Holly, Brighton and East China, Mich., that are an hour’s drive from Detroit.

“When this letter first came out, parents started blowing up my phone saying ‘What is this?’” said Wytrice Harris, a parent organizer with 482Forward. “‘Are they telling us to move out of the city because these schools are so far away? How am I ever supposed to get my kids to these schools?’”

To make matters worse, Chalkbeat has discovered that some of the districts listed don’t even accept Detroit kids. We spent an hour on Friday calling districts on the list to see how they would respond to questions from someone claiming to be the mother of a Detroit student — and some seemed very confused.

“I’m really sorry they put us on that list,” said the woman who responded from Brighton Area Schools.

Brighton is a Schools of Choice district, meaning it accepts students who live outside district borders. But state law only allows districts to accept kids who live in the same county or in a neighboring county. And since Brighton is in Livingston County, which does not share a border with Wayne County, Brighton does not accept Detroit kids.

“I would imagine you could attend Oakland County schools,” said the helpful woman from Brighton.

It was the same story with East China schools, which are in St. Clair County.

“We take students from Sanilac, Lapeer and Macomb [Counties],” an enrollment official in East China responded.

When told that East China was on the list provided to Detroit families, she said, “That was a typo. That was supposed to be East Detroit.”

East Detroit was also on the list provided to Detroit families, and its schools are much closer to Detroit than East China’s. But that district has also had academic struggles. Some of its schools are currently being run by a state-appointed CEO, and one East Detroit school is also on the list of schools officials have threatened to close.

Baker last month put 38 Michigan schools on notice that they could be closed unless her office determines that closing the school would pose an “unreasonable hardship” to students.

There are 25 Detroit schools on the list, including 16 in the Detroit Public Schools Community District and eight schools in the state-run Education Achievement Authority that are expected to revert back to the city’s main district this summer.

The Detroit school board voted last week to oppose the closings in court if necessary, and cited the letter parents received among its concerns.

“The SRO advised Detroit parents that if their child’s school is closed, they should consider sending their child to communities as far as Holly and East China to find a quality school,” board President Iris Taylor said, reading a prepared statement from the board Wednesday night.

Asked for comment about the parent letter on Friday, the SRO emailed this statement to Chalkbeat: “We looked at districts with schools that have Top-To-Bottom rankings of 25 or higher contiguous to failing schools that are also schools of choice. The goal was to find quality schools accessible to children and families.

“We appreciate the concerns that have been raised and will consider those points during the hardship review. Our goal is to offer quality opportunities for students so that they can succeed as adults.”

When Chalkbeat set out to contact districts on the list, we decided to see how many we could reach in one hour.

We started at the top of the alphabetical list, placing a call to Airport Community Schools, which are near the Ohio border in Monroe County.

“We can take kids from Wayne County,” said the man who answered the phone.

But Airport schools are in Carleton, Michigan, nearly an hour away now that I-75 is closed for construction — and very few districts offer student transportation to non-resident kids.

“It would be your responsibility to get ‘em here,” he said.

Some districts we reached were welcoming, including Clintondale Community Schools in Macomb County.

“We have a lot of Detroit kids here,” said the woman who took the call in Clintondale. “Twenty to 25 percent of our population is from Detroit.”

She recommended Parker Elementary school, where she knows some Detroit families carpool to class. (She did not mention that the school was one of the lowest ranked schools in the state last year.)

The Crestwood School District is very close to Detroit in Dearborn Heights, but it won’t take just any kid.

“We’re a closed district except that we have the Crestwood Accelerated program,” the woman on the phone at Crestwood told us. “Your child is welcome to test for the accelerated program but we don’t have any test dates scheduled yet. The next one would probably be by the end of the school year.”

Most districts that answered our calls were largely helpful but not necessarily encouraging.

“Our Schools of Choice window should be open at the beginning of March,” said the woman who took the call at the Anchor Bay School District, which is based in Casco Township, Michigan, a 50-minute drive from Detroit.

“But, you know, transportation is not included,” she said. “If traffic was bad, you could be spending an hour just getting them here.”

Here’s the list of “better” districts that Detroit parents received:

The list of ‘better’ school districts provided to Detroit parents include districts very far from the city that won’t accept Detroit kids.