The city’s deeply flawed special education data system will soon have a new group of staff members dedicated to fixing its longstanding problems.
Education officials confirmed Friday that the department has created a dozen new full-time positions for staffers to help fix the Special Education Student Information System, known as SESIS. The city also plans to spend about $6.3 million over five years for software upgrades and additional maintenance.
But the extent to which those investments will fix the system, which is used to track learning plans for the city’s 212,000 students with disabilities, remains to be seen.
SESIS has been mired in technical problems since it was launched in 2011 and has cost the city at least $130 million to develop. Early on, the glitchy, burdensome system resulted in so many educators entering information at night and on the weekends that an arbitrator forced the city to pay out $38 million in overtime.
More recently, officials have said the system’s inability to communicate with other databases of student information have made it impossible to precisely track whether students are receiving required services. And the city’s public advocate filed a lawsuit this February alleging SESIS has resulted in the loss of $356 million in Medicaid reimbursements.
An education department official said the new positions — five of which have already been filled — and improved software would ease some of those problems, promising more accurate data collection, an “enhanced ability” to collect money from Medicaid, and a better user experience for teachers.
Education officials under Chancellor Carmen Fariña have acknowledged the need to overhaul the system and convened a multi-agency working group last spring to find ways to improve it.
“Fixing SESIS remains a top priority,” education department spokeswoman Toya Holness wrote in a statement. “We are aggressively working to address the concerns and continue to take significant steps to improve the system.”
Special education advocates said they are encouraged that the city is committing to new staff and software upgrades, but remain concerned about the scope and pace of the changes. Also unclear is whether parents will gain access to the system, a longtime request from parents that city officials have said is a long-term goal.
“We know the DOE is working on fixing it, but we don’t know what that looks like, or who’s doing it, or what happens in the interim,” said Lori Podvesker, a disability policy manager at IncludeNYC and a member of the city’s Panel for Education Policy, which votes on education policy changes and contracts. “I’m encouraged, but I question why this hasn’t been a priority sooner.”
To upgrade the system’s software, the city is in the final stages of contracting with PowerSchool Group LLC, the company that now owns the underlying program. That contract is going through the city’s Department of Information Technology and Communications, not the education department.
That raised concerns for Public Advocate Letitia James, who is currently suing the city over SESIS.
“It is extremely troubling that the DOE is planning to contract with a vendor that is using the initial SESIS software that has left so many children behind and cost taxpayers millions,” James wrote in a statement. “I am even more disturbed that the DOE is trying to once again circumvent the [Panel for Education Policy] entirely to get this contract approved — a practice we have seen in the past.”
The education department’s Holness insisted the contract to upgrade SESIS software “is going through the city’s rigorous public hearing and contracting process,” but did not dispute that the contract is being handled by the city’s information technology department because of their “expertise in overseeing complex technology projects,” and would therefore not be subject to a vote from the education policy panel.
Still, those who have tracked SESIS for years said the city appeared to be headed in the right direction.
“This is an important component of what needs to be done,” said Roger Maldonado, an attorney in a decades-long class action lawsuit against the education department over the timely provision of special education services and assessments.