Tighter board spending rules proposed

The Denver school board took no action Thursday night on the subject of individual board member spending, although a new policy to guide their use of district money is beginning to take shape.

Board member and treasurer Mary Seawell offered a draft of new guidelines, but her colleagues requested more time to review it – and propose any changes necessary – before voting on it.

Education News Colorado reported last month, based on documents obtained under the open-records law, that several board members had spent more than the $5,000 each was allotted during the 2010-11 fiscal year. Subsequent adjustments by the district to board members’ end-of-year figures showed that only two of the seven  – Andrea Merida and Arturo Jimenez – had gone over the limit.

Neither has yet reimbursed the district.

Seawell completed her draft of the new policy just a few hours prior to the start of Thursday’s meeting. Its greatest difference from prior policy lies in its clarity about what is permitted, what is not, and what is to happen when and if a board member goes over his or her limit.

It also clearly establishes the board president’s authority on questioned expenses, stating that it is each board member’s responsibility “to seek clarification from the Board President around any expense to verify whether it is an allowable expense.”

Highlights of the proposed policy include:

Allowable expenses:

  • Routine expenses related to board business, including driving mileage, meals for board members and those that are related to board business, telephone calls, travel to conferences, and other “documented, related costs.”
  • Non-routine and/or non-budgeted expenditures that are pre-approved by the board president.

Non-allowable expenses:

  • Expenses related to political activities including campaigning for oneself, for a member or candidate for school board or any other elected office, against a school board candidate or any other elected office.
  • Expenses related to political events or events sponsored by political organizations unless there is some professional development purpose.
  • Significant other and guest costs will not be reimbursed by the district unless the significant other or guests are required to be in attendance.

Receipts, explanations required under proposed policy

The new policy outlines far more rigorous reporting requirements. All requests for reimbursement must be accompanied not only by receipts but by brief explanations as to what the expense was for, and why the expense is allowable under the policy.

Credit card statements are to be approved and signed off on by the board treasurer – in the past it has been the board president who did so – and board members will receive quarterly statements advising them where they stand, in relation to the spending of their annual allotment.

Under the new policy, if a board member overspends, he or she can pay back the overage, seek approval by the board to cover that overage, or a combination of the two.

Also, if a board member has remaining years on his or her term, a request can be made of the board president for permission to apply that overage to a subsequent year’s allotment. If an expense is ruled impermissible, it must be repaid before the end of the board member’s term.

The most recent numbers released by DPS showed that District 2 (southwest Denver) representative Merida had spent $12,427 – close to $7,500 over the permitted limit. An analysis of expenses charged to her district credit card showed that more than $4,000 of her total was spent at restaurants and coffee shops.

Merida initially said that she did not intend to repay the district and all her expenses were legitimately incurred through constituent outreach. Later, she said she would repay her overage.

The second board member who exceeded his limit was District 5 (northwest Denver) representative Jimenez, who spent $6,153. Jimenez, the one board member up for re-election Nov. 1, has said he will also repay the district for his overspending.

As of Thursday evening, however, neither Merida nor Jimenez had done so, according to DPS spokesman Mike Vaughn.

Merida silent, Jimenez: ‘Checkbook in hand’

“I’m not going to have any further comment on that,” Merida said, when asked during a break in the meeting about when she plans to repay the district. She also remained silent during the brief discussion of the new policy.

Jimenez, during the meeting, expressed confusion about the policy that was in place during the past fiscal year.

“I have had my checkbook with me, in hand, for quite a while here, waiting for some clarity to our current policy,” said Jimenez.

“It would be great to hear what is that current policy; that would let me know whether I need to write a check.”

Board President Nate Easley, who represents District 4 (northeast Denver), had first raised the board member spending when he said at the Aug. 18 meeting that he had discovered he over-spent by $843. Subsequent recalculations by Easley and the district show that he actually came in $202 under budget.

Collectively, the board finished the fiscal year about $470 under the $35,000 allotted for the members’ individual spending.

Record heat prompts school calendar talk

In other business, board members had a prolonged discussion on the issue of the extreme heat suffered by students and teachers in several district schools during August’s heat wave.

Superintendent Tom Boasberg said he is open to re-examining the pros and cons of starting the academic year after Labor Day.

Merida had drafted a resolution instructing Boasberg to present recommendations no later than December for a post-Labor Day start date to the school year – effective in 2012. A vote on that resolution was postponed, however, so that other board members have an opportunity to suggest amendments to it.

“The reality is that when we have a school year in which we had at least two students who had to go to the hospital, and one paraprofessional that had to go to the hospital due to heat-related illness, it presents a greater urgency for us to be talking about the start of the school year,” said Merida.

Weekend Reads

Need classroom decor inspiration? These educators have got you covered.

This school year, students will spend about 1,000 hours in school —making their classrooms a huge part of their learning experience.

We’re recognizing educators who’ve poured on the pizazz to make students feel welcome. From a 9th-grade “forensics lab” decked out in caution tape to a classroom stage complete with lights to get first graders pumped about public speaking, these crafty teachers have gone above and beyond to create great spaces.

Got a classroom of your own to show off? Know someone that should be on this list? Let us know!

Jaclyn Flores, First Grade Dual Language, Rochester, New York
“Having a classroom that is bright, cheerful, organized and inviting allows my students to feel pride in their classroom as well as feel welcome. My students look forward to standing on the stage to share or sitting on special chairs to dive into their learning. This space is a safe place for my students and we take pride in what it has become.”

Jasmine, Pre-K, Las Vegas, Nevada
“My classroom environment helps my students because providing calming colors and a home-like space makes them feel more comfortable in the classroom and ready to learn as first-time students!”


Oneika Osborne, 10th Grade Reading, Miami Southridge Senior High School, Miami, Florida
“My classroom environment invites all of my students to constantly be in a state of celebration and self-empowerment at all points of the learning process. With inspirational quotes, culturally relevant images, and an explosion of color, my classroom sets the tone for the day every single day as soon as we walk in. It is one of optimism, power, and of course glitter.”

Kristen Poindexter, Kindergarten, Spring Mill Elementary School, Indianapolis, Indiana
“I try very hard to make my classroom a place where memorable experiences happen. I use songs, finger plays, movement, and interactive activities to help cement concepts in their minds. It makes my teacher heart so happy when past students walk by my classroom and start their sentence with, “Remember when we…?”. We recently transformed our classroom into a Mad Science Lab where we investigated more about our 5 Senses.”


Brittany, 9th Grade Biology, Dallas, Texas
“I love my classroom environment because I teach Biology, it’s easy to relate every topic back to Forensics and real-life investigations! Mystery always gets the students going!”


Ms. Heaton, First Grade, Westampton, New Jersey
“As an educator, it is my goal to create a classroom environment that is positive and welcoming for students. I wanted to create a learning environment where students feel comfortable and in return stimulates student learning. A classroom is a second home for students so I wanted to ensure that the space was bright, friendly, and organized for the students to be able to use each and every day.”

D’Essence Grant, 8th Grade ELA, KIPP Houston, Houston, Texas
“Intentionally decorating my classroom was my first act of showing my students I care about them. I pride myself on building relationships with my students and them knowing I care about them inside and outside of the classroom. Taking the time to make the classroom meaningful and creative as well building a safe place for our community helps establish an effective classroom setting.”


Jayme Wiertzema, Elementary Art, Worthington, Minnesota
“I’m looking forward to having a CLASSROOM this year. The past two years I have taught from a cart and this year my amazing school district allowed me to have a classroom in our school that is busting at the seams! I’m so excited to use my classroom environment to inspire creativity in my students, get to know them and learn from their amazing imaginations in art class!”


Melissa Vecchio, 4th Grade, Queens, New York
“Since so much of a student’s time is spent inside their classroom, the environment should be neat, organized, easy to move around in but most of all positive. I love to use a theme to reinforce great behavior. I always give the students a choice in helping to design bulletin boards and desk arrangements. When they are involved they take pride in the classroom, and enjoy being there.”

moving forward

After Confederate flag dispute at Colorado football game, schools pledge to bring students together

PHOTO: Marc Piscotty
Manual High students.

Acknowledging “we may never have a conclusive picture of what happened,” two Colorado school districts sought to move past a controversy over whether a Confederate flag was displayed at a football game and open a conversation between the two school communities.

The principal of Manual High, Nick Dawkins, wrote in a community letter over the weekend that the visiting Weld Central High School team “displayed a Confederate flag during the first quarter of the (Friday night) game, offending many members of the Manual community.”

Officials from Denver Public Schools and Weld County School District Re-3J released a joint letter Tuesday saying that based “on what we have learned to date, however, the Weld Central team did not display the Confederate flag.” At the same time, it said, multiple Manual eyewitnesses “reported seeing spectators who attempted to bring a Confederate flag into the game and clothing with flag images.”

Going forward, students from the two schools — one rural and one urban — will participate in a student leadership exchange that has student leaders visit each other’s schools and communities to “share ideas and perspectives,” the letter says.

“At a time in our country when so many are divided, we want our students instead to come together, share ideas and learn together,” says the letter, which is signed by the principals of both schools and the superintendents of both school districts.

The alleged incident took place at a time when issues of race, social injustice, politics and sports are colliding in the United States, making for tough conversations, including in classrooms.

Weld Central’s mascot is a Rebel. Manual, whose mascot is the Thunderbolts, is located in one of Denver’s historically African-American neighborhoods.

Dawkins in his initial community letter also said “the tension created by the flag led to conflict on and off the playing field,” and that three Manual players were injured, including one who went to the hospital with a leg injury. He also said some Manual players reported that Weld Central players “taunted them with racial slurs.”

Weld Central officials vehemently denied that their team displayed the flag. In addition, they said in their own community letter they had “no evidence at this point that any of our student athletes displayed racially motivated inappropriate behavior.”

They said district officials “do not condone any form of racism,” including the Confederate flag.

Weld Central fans told the Greeley Tribune that they didn’t see any Confederate flag.

Read the full text below.