Roll call!

Aurora schools ramp up truancy interventions to keep students out of court

PHOTO: Nicholas Garcia
Aurora Central High School students walk past the attendance office.

AURORA — Early Wednesday morning Aurora Central High School Principal Mark Roberts met with a student who has not attended a single day of school since the start of the school year.

Like he does with every student who is considered truant but wants to return to the classroom, he reviewed the student’s transcript and her options to either graduate or complete a GED program. He also spoke with the student and her mother about the student’s living conditions, her need to work, and her future goals.

“Each student has their struggle,” he said later in an interview. “It goes beyond just school. There are usually deeper issues attached to each student as to why they are not attending.”

Wednesday’s meeting is just one of many Roberts is likely to have this year.

As part of a recent reshuffling of districtwide resources and a renewed effort to address the social and emotional needs of students including their daily attendance, Aurora Public Schools has launched or expanded a series of initiatives to ensure more students are at their desks each day. That includes reaching out to students and their families early and often about the importance of attendance, identifying family needs and trying to meet them, and providing technology to parents to monitor their students classroom activities.

APS students who rack up more than four unexcused absences are considered truant. At Aurora Central High, the average student is likely to miss six times as many days, according to attendance data collected by the state. The school, mostly poor students of color with limited English skills, has the tenth highest truancy rate of any school in the entire state.

Reasons why students aren’t showing up for class at Aurora Central — or any school for that matter — include living in poverty, family trauma, or health-related issues, said Jocelyn Stephens, an APS administrator who oversees a cluster of schools including Aurora Central High.

Chalkbeat Data Center
Find your school’s average daily attendance and truancy rate here.

“You have to be present to learn,” Stephens said.

Making sure students are in class to learn is a critical task for the Aurora school system, which is entering its fourth year on the state’s accountability watch list. APS has two years to improve student test scores and its graduation rate or face state sanctions.

Like most school districts across the state, APS’s average daily attendance is stronger at its primary schools than at its secondary schools. About 96 percent of elementary school students are present each day, about 94 percent show up to their middle schools Monday through Friday, and 90 percent of high school students are there on time for first period.

But a closer look at individual schools’ average daily attendance shows grave disparities.

Aurora Quest K-8 has the highest daily attendance rate of all the suburb’s primary schools at 96.82 percent. That’s 11 points higher than the lowest, the Jamaica Child Development Center.

There’s about a three percentage point spread among APS’s middle schools, the lowest being 90 percent at North Middle School.

But the daily attendance gap is the widest at the high school level. At William Smith High, 93 percent of students show up regularly. At Aurora Central, barely 8 out of every 10 students are present each day.

While states are required to collect truancy data under federal law, each state may define truancy as it sees fit. That makes it difficult to compare attendance trends across state lines and identify solutions to a common problem.

But according to school attendance expert Hedy Chang, director of Attendance Works, the most common attendance data — average daily attendance and truancy percentages — masks what she considers a significant and neglected problem they call “chronic absenteeism.” That’s when a student misses more than 10 percent of the school year, or two days per month, according to Attendance Works.

Research completed by Chang and others has discovered a strong correlation between attendance and student achievement. The more school a student misses, Chang said, the more likely that student is to be behind grade level and to eventually dropout.

“Chances are very slim a chronically absent student will be as successful as his or her peers,” Chang said.

Among Attendance Works’ suggestions to combat chronic absenteeism: track both excused and unexcused absences and engage families early and often about the importance of perfect attendance. Further, schools should reward students and families for their daily participation not punish them.

“There are still places that suspend students for being truant,” Chang said. “Who would reward a student with a suspension for being truant — it just doesn’t make sense.”

Schools should also understand why students are missing school and not jump to any conclusions, Chang said.

“I really worry that in low income schools, when a kid doesn’t show up to school, what’s the reaction?” Chang said. “The parents don’t care. [Some teachers] have no idea of the issues related to that family. So what happens, the teacher’s reaction is to blame the kid, or blame the parent, and it further alienates the family.”

APS does not track chronic absenteeism in the same fashion as Attendance Works has for some school districts. But officials said they’re beginning to pay more attention to excused absences as much as unexcused absences.

The local focus now appears to be three-fold: empower schools to proactively monitor attendance, provide whatever service is available to and needed by families of students who are at risk of becoming truant, and keep students out of the truancy court system.

“Schools are encouraged to respond right away,” Stephens, the school network director said, but also on a case-by-case basis. No two absences are alike. The most common response to a missed day is a phone call or home visit.

Schools, especially those who serve predominantly poor students, are beefing up their services. Family centers that provide food, clothing, and other resources are opened at Jewell and Crawford elementary schools. The aim is to engage the whole family, explain the importance of school, and to eliminate as many barriers as possible to make sure the students are in their desks every day.

Student engagement directors are working with teams of school officials to reach out to students — especially at the high school level — after a second or third unexcused absence. Previously those directors only became involved after a fourth absence that could triggered a trip truancy court.

“It’s a tedious process,” said Chris Vann, an APS student engagement advocate, referring to truancy court. There are generally multiple court dates spread across several months and most students leave the system with little more than a societal stigma.

As for the Aurora Central High student who has missed every day of class since August? She’ll be in class, not court.

“We discussed at length the options available at Aurora Central and asked her to commit to one of the success plans presented that fits her current situation,” said Roberts, the school’s principal. “She is being enrolled and has a solid plan in place to finish school.”

one-time money

Aurora school district has more money than expected this year

Jordan Crosby and her students in her kindergarten class at Crawford Elementary on February 17, 2016 in Aurora, Colorado. (Photo by Brent Lewis/The Denver Post)

The Aurora school district will have a slight influx of one-time money to spend on teacher pay and curriculum upgrades after seeing higher than expected increases in property tax revenue and accurately forecasting a decline in student enrollment.

The district received almost $9 million more in revenue than the $341.4 that was budgeted, and started the year with almost $11 million more than expected left over from last year.

The school board for Aurora Public Schools gave the budget changes initial approval at a board meeting Tuesday night.

Last year, when Aurora was reassessing its budget in January, officials found that they had to make mid-year cuts. This year’s mid-year changes, however, were good news, officials said, as the district finds itself with more money than they planned to have.

“In large part it’s because we hit our projections about enrollment,” Brett Johnson, the district’s chief financial officer, told the school board. “Because we hit it right on the dot, a lot of what we are going to discuss is good news.”

Aurora schools recorded an official student count this fall of 40,920 preschoolers through 12th graders. That’s down from 41,797 students counted last year.

It’s a drop that district officials were expecting this time.

The district also brought in more property tax revenues than expected.

Johnson said district officials based their projections for the current school year’s budget on a property tax increase of about 9 percent. But revenues from property values actually increased by almost twice that amount. Typically when districts get more money from local property taxes, their share of state money goes down, making it a wash, but because Aurora has mill levy overrides, it can take advantage of some of the increase.

Robin Molliconi, the administrative division supervisor in the Arapahoe County Assessor’s Office, said that while there has been new construction and development within the school district’s boundaries, most of the increased revenue is a result of higher assessed values of existing properties.

As budget officials in the district closed out last school year’s budget, they also found that there was more money left over than they expected. Johnson said district leaders believe that may have been a result of district staff spending more cautiously at the end of last year when officials were expecting big budget cuts.

If the school board gives the budget amendments final approval at their next board meeting, the district will use $5 million of the unexpected dollars to upgrade curriculum, $3.1 million to give teachers a pay raise that the district had previously agreed to with the union, and $1.8 million to launch a pilot to try to better fill hard-to-staff positions.

Johnson said some of the money will also go to the district’s reserve account that had been spent down in previous years when enrollment had dropped much more than expected.

Clarification: More information was added to the story to explain that Aurora has mill levy overrides.

year in review

Aurora school district saw accountability, charter and budget changes in 2017

First graders eat their lunch at Laredo Elementary School in Aurora. (Photo by Seth McConnell/The Denver Post)

Reform work in Aurora schools was on the fast track in 2017.

In the spring, Aurora Public Schools officials defended their work to improve the district’s lowest performing school, Aurora Central High School, in front of the State Board of Education. The school, having had multiple years of low performance, was one of the first to face sanctions for poor performance. But after the district made their case, the state board approved a plan that allows the district to continue rolling out the school’s innovation plan with a deadline of demonstrating improvements within two years.

The district, meanwhile, received good news this year: that it was no longer at risk of facing state sanctions itself after a rise in state ratings.

More recently, the district began looking at the next school, Paris Elementary, that could face the same fate as the high school, and is considering changes to lift that school’s achievement before the state intervenes.

That school, like Aurora Central, is part of the district’s innovation zone — a group of schools with more flexibility than traditional district-run schools. The zone was introduced in Aurora in 2015, but officials are still fine-tuning the work at those schools, including on their goals and budgets.

The district as a whole made many changes to their budget and school funding process in 2017. After a better-than-predicted state budget that was finalized in the spring, district leaders didn’t have to make all the cuts they were considering.

But in the process of scrutinizing the budget to find where they could make cuts, district officials decided to cut funding to six schools that operated under special plans created with the district’s teachers union.

The district is still closely watching enrollment numbers that continue to drop. Besides the impact on the budget, the changing enrollment picture prompted the district to consider a different kind of long-term plan for its buildings and future priorities.

Both the district’s reforms and budget discussions were big issues in this fall’s school board election, which saw a union-backed slate win four seats on the seven-member board.

The other big issue in the election was around the district’s work with charter schools. This summer, the Aurora school board approved the contracts for a new DSST charter school. The district is also considering consequences for charter schools that are low performing, and working with one charter to see if it can operate a center-based program for students with special needs.

Another effort that attracted attention this year was the district’s work to diversify its workforce, specifically principals.

Expect many more changes next year.