Charter Dispute

As León pushes for changes, some charters consider leaving Newark’s unified enrollment system

PHOTO: Patrick Wall/Chalkbeat
Newark students arriving at a district school on the first day of class.

Newark families could have a harder time applying to certain schools this year if changes sought by the district’s new superintendent spur some charter schools to pull out of the city’s common enrollment system, charter advocates say.

Superintendent Roger León is pushing for the system to no longer assign schools extra students to offset attrition over the summer, according to people briefed on negotiations over the enrollment system. The practice, known as “overmatching,” helps both district and charter schools plan for the coming year, but it also ensures that charter schools fill their seats — something León appears less willing to help with than his charter-friendly predecessors.

The dispute means that district and charter leaders are still hashing out rules for the five-year-old common enrollment system just weeks before applications are due to open. Now, some charter schools are considering withdrawing entirely — potentially triggering a return to the fragmented application process families faced before universal enrollment launched in 2013, charter proponents say.

“Realistically, it’s possible that could happen,” said one of the people briefed on the talks who, like the others, asked to remain anonymous while negotiations continue. “We’re really late in the game right now.”

The dustup marks another instance where León appears eager to roll back his predecessors’ policies — even if it means moving quickly, before all the potential consequences are known.

On the first day of classes, he told principals he was eliminating extra hours for struggling schools, forcing them to scramble to reset their schedules. And before even taking office on July 1, he pushed out dozens of top officials — a move the school board, which was not consulted in advance, partially blocked.

One of those officials was the district’s head of enrollment, Gabrielle Ramos-Solomon. She oversaw the universal enrollment system, called “Newark Enrolls,” which lets families apply to most of the city’s traditional, magnet, and charter schools using a single application. After a chaotic launch that outraged many parents, the system today gets high marks on user surveys. Yet it remains controversial among critics of charter schools who view it little more than a ploy to funnel students into the privately managed schools.

One feature of the system is that it assigns schools — both charter and district — more students than they have space for. This “overmatching” is done to account for the attrition that occurs each year as some students leave the city or decamp to private or county schools. A former district official estimated that most schools lose between 5 to 20 percent of their assigned students that way.

Now, overmatching has become a sticking point in the negotiations, according to those with knowledge of the talks, as León has proposed ending the practice.

It is unclear why, and the district did not make León available for an interview. One possibility is that doing so might appease critics without dismantling common enrollment, which León has said he wants to keep.

But some people in the charter sector believe the superintendent, wanting to retain as many students as possible in the district, is loath to send charters extra students. That prospect has alarmed some charter school operators who fear they could end up with unfilled seats and reduced budgets, as school funding is based on enrollment.

To illustrate how overmatching works, a person connected to the charter-school sector gave an example of a high school with 100 available ninth-grade seats. In the past, the enrollment system might assign the school 115 students based on the assumption that roughly 15 students would not end up attending. If the system only matched 100 students to the school, then it could be left with 15 open seats.

“At an independent charter school, when those 15 students don’t show up, there’s no money coming from anywhere else to adjust their budget,” the person said. “That could put them out of business.”

If the district stops sending charter schools extra students, those schools are likely to start admitting more students from their waitlists. If that happens, district schools may suddenly lose students who were on their rosters. They would then have openings that are likely to be filled by students who arrive midyear, who are often some of the most challenging students to serve.

“District principals hate losing kids to charter waitlists,” the former district official said. “It creates a lot of instability.”

León met with charter-school representatives Thursday, but no final agreement was reached. Even if the two sides work out a compromise, the district’s board of education and each of the boards overseeing the participating charter schools must still vote on the plan.

They have limited time to do that without disrupting the normal admissions cycle. Typically, families can start applying to schools for the following year in the first week of December.

Newark Public Schools spokeswoman Tracy Munford said enrollment would start at the same time this year even though the district-charter enrollment agreement has not been finalized.

“This is in progress and we look forward to it being completed soon,” she said in an email.

Meanwhile, some charter school leaders have discussed the possibility of forming a separate charter-only enrollment system if they decide to withdraw from Newark Enrolls. The heads of smaller charter-school organizations are most concerned about the proposed changes, according to a person familiar with their thinking.

Last school year, 13 of the city’s 19 charter school operators participated in the joint enrollment system. (The others each handled their own admissions.) Most families who used Newark Enrolls were matched with one of the top three choices on their applications — 94 percent who applied to kindergarten got a top pick, as did 70 percent who applied to ninth-grade.

Assigning schools more students than they have space for allows additional students to be matched with high-demand schools, said Jesse Margolis, an education researcher who has studied Newark’s enrollment system. The schools end up with roughly the right number of students because some of those on their rosters never show up. And students who would have been assigned to a less popular school if the system hadn’t overmatched instead get to attend one at the top of their list.

“Overmatching is a way of helping kids get their preferences,” said Margolis, who co-wrote a favorable report about Newark Enrolls commissioned by the district’s previous superintendent, Christopher Cerf. “And it helps schools have stable, predictable enrollments.”

Correction: This story has been updated to remove an inaccurate explanation for why some charter schools are more wary of a change to enrollment rules than others.

'Clarity 2020'

Superintendent León calls on Newarkers to help shape his plan for city’s schools

PHOTO: Chalkbeat/Patrick Wall
Superintendent Roger León unveiled his strategy to improve the district at Central High School on Wednesday.

Newark Superintendent Roger León unveiled his strategy for transforming the school system at a community forum Wednesday, the first of several meetings where residents will be invited to help shape the plan.

The strategy, dubbed “NPS Clarity 2020,” calls for closer cooperation among schools and between them and the community. The strategy’s premise is that schools must challenge students academically while also attending to their physical and emotional needs.

Over the next few months, officials said, the district will turn the strategy into a detailed, three-year plan with help from families, students, and partner organizations, who will be invited to planning sessions in each of the city’s five wards. The final plan will be released in June.

“How are we going to do this? Everybody in here — all of you,” León said to hundreds of mostly invited guests at Central High School. “There’s a lot of hard work we’re about to do, and we’re not going to be scared about it.”

While Wednesday marked the start of public feedback on the strategy, León has been referencing his plan at meetings for months. Some leaders, including Mayor Ras Baraka and a few board members, have previously urged León to publicly share his plan, along with specific goals he hopes to achieve.

Baraka, who was Central’s principal when León was an assistant superintendent, made a brief appearance at Wednesday’s event to lend his support to León’s vision. He said the two have been working in particular on a plan to get local universities to enroll more Newark Public School graduates.

“I just want people to know that the superintendent and I are on the same page,” said Baraka, who famously clashed with León’s state-appointed predecessor, Cami Anderson. “And it hasn’t been that way for a very long time.”

Baraka is also part of a new advisory committee that will provide input on the plan. The 24-member committee includes teachers, principals, and advocates, along with business, higher-education, and philanthropic leaders.

PHOTO: Chalkbeat/Patrick Wall
Newark residents wrote down challenges and opportunities in the district during Wednesday’s forum.

The district hosted a similar series of public forums in 2016 under Superintendent Christopher Cerf, which led to the district’s current three-year roadmap.

The district has hired a Newark-based consultancy, Creed Strategies, to lead the current planning process. The firm’s founder and president, Lauren Wells, is a former advisor to Baraka and previously helped spearhead a high-profile reform effort in Newark called the Global Village School Zone.

Started in 2010, the program lengthened the school day and added extra support services at seven Central Ward schools, including Central High School. It also brought the schools’ teachers together for joint trainings and made sure their courses were in sync so students could easily progress from the elementary schools to Central. However, Anderson abruptly ended the effort in 2012.

Now, Wells is helping incorporate elements of that program’s approach into León’s strategy. At the forum, Wells described some tenets of the strategy: recognizing and addressing poverty’s effects on students; helping schools work together rather than in isolation; taking advantage of the resources that families and local organizations have to offer schools; and measuring student success on a variety of scales.

“They will be risk-takers, they will be sought-after,” she said. “They will pass assessments — and not just the PARCC, but the bar.”

Attendees were also given a document with an elaborate diagram representing the “Clarity 2020” approach, which district employees received at an August conference where León previewed his plans. The diagram features a dozen “keys to 2020,” such as higher education and social services, and six “game changers,” including alumni and internships, but provides no details beyond those broad headings.

The district has not yet posted the document online or announced dates for the forums in each ward. León declined to be interviewed after the event.

Several attendees said they were energized by Wednesday’s forum, which included small-group brainstorming sessions where participants listed challenges and opportunities in the district.

“You don’t usually have a superintendent that asks questions,” said Nitia Preston, the community engagement specialist at Peshine Avenue School. “He’s asking, ‘What change do you want? What strengths do you have?’ I love that.”

six months in

As Newark superintendent makes whirlwind changes, some residents seek ‘clarity’

PHOTO: Chalkbeat/Patrick Wall
Superintendent Roger León has faced calls to share more details of his agenda. On Wednesday, he unveiled his "NPS Clarity 2020" strategy.

A whirlwind of activity. A legion of initiatives. A blitz of meetings. Pick your metaphor — Superintendent Roger León has been busy.

In his first six months as Newark schools chief, León has overhauled the district’s central office; launched a wide-ranging assortment of programs involving high schools, testing, technology, and more; and offered a litany of wildly ambitious promises, including a vow to make Newark “the highest-performing school district in the country.”

León’s maximalist approach has thrilled many residents who find it invigorating to hear a Newark native present a vision of greatness for a school system that, until February, spent two decades under state control. In recent years, the 36,000-student district has attracted national notoriety mainly for its struggles and the pitched battles that erupted when outside reformers tried to reshape the city’s schools.

But León’s jam-packed agenda and sweeping promises have also raised concerns, even among those rooting for him to succeed — an unease that León may be hoping to address Wednesday evening at a community forum on the district’s future.

Observers have privately asked how the new leader’s disparate initiatives fit together, and whether he can pull them all off simultaneously. Occasionally, their frustration has bubbled to the surface, as when some board members refused to approve some of León’s requests until they knew more about his plans or when Mayor Ras Baraka urged León to make those plans public.

Even the name of León’s elaborate strategy — “NPS Clarity 2020” — has baffled some people, who are unsure when it starts and what it entails. They are hoping the forum will address some of those concerns.

As a former Newark Public Schools educator and administrator, León brings a wealth of experience and institutional knowledge to the job, said Antoinette Baskerville Richardson, the mayor’s chief education officer. While León obviously “has a big vision,” she added, it is imperative that he share detailed plans with the public — especially after 22 years of state control, when officials had license to make wholesale changes without locals’ consent.

“I think a lot of stakeholders are looking for more clarity — and it’s up to the superintendent to bring that,” she said. “Folks are looking for substantive plans.”

After a quarter-century working in the district, León started July 1 with strong convictions about what approaches work in schools — and which don’t. But as he’s rushed to reverse policies he considers ineffective and enact alternatives, schools and partner groups have often had to scramble to keep up.

In June, he tried to oust top district officials before informing the school board, which then rejected some of the staffing changes. In September, he axed a program that extended the hours of struggling schools — resulting in scheduling changes just days before classes began. Last month, he cast doubt on a program that brought extra services to several South Ward schools, leaving the schools and their partner organizations uncertain about its future.

At the same time, he has undertaken several efforts of his own. While most new superintendents are eager to start making their mark, León’s aggressive timeline and ambitious agenda have run up against roadblocks.

He is planning a redesign of the city’s high schools, including changes to the admissions process for magnet schools and new career-themed academies inside the traditional schools. However, the new magnet admissions test was recently postponed, and the district has not formally announced the themes and partners of the new academies. Meanwhile, the enrollment period for next school year is already underway.

León has also promised to tackle one of the district’s most dire and long-standing challenges — absenteeism. One in three Newark students missed the equivalent of a month or more of school days last year, qualifying them as “chronically absent.” The crux of León’s plan for getting students to school is to rehire attendance counselors who were laid off by his predecessor. However, labor rules have complicated the rehiring process, leaving many of the counselor positions unfilled five months into the school year.

Other new superintendents might be content with these already ambitious goals: revamping the district’s high schools and combating severe absenteeism. But León has not stopped there. He has personally reviewed student transcripts and conducted teacher trainings; negotiated changes to the city’s enrollment system with charter-school leaders; and ordered comprehensive audits of the district’s teaching materials and facilities.

León has described different parts of his agenda to different audiences at meetings large and small with parents, district employees, students, union leaders, and local philanthropies. However, members of the public who aren’t invited to all of these gatherings and can’t make the public school-board meetings may have a limited view of León’s entire agenda. His administration seldom holds press conferences or posts summaries of his initiatives on the district website, and reporters’ questions often go unanswered. (A spokeswoman did not respond to questions for this story.)

Deborah Smith-Gregory, president of the Newark NAACP and a former district teacher, said she is eager to learn how León will incorporate all of the feedback he has received into a clear plan with measurable goals.

“He’s doing a lot of outreach,” she said. “But after you get all of those opinions, how do you prioritize what you’re going to pay attention to and implement something that can be measured?”

León may begin to answer that question at the forum Wednesday evening at Central High School. A public notice for the event says it will include a discussion of “goals and timelines” for Clarity 2020, along with a 10-year district roadmap León is crafting and various policy reviews he is conducting.

The event will also kick off a series public meetings intended to gather input for a new three-year strategic plan for the district, according to the notice. León’s predecessor, Christopher Cerf, organized a similar planning process in 2016 to create the district’s current strategic plan.

Whether Wednesday’s forum will leave the public with a clearer sense of León’s overarching vision remains to be seen. But some of the superintendent’s most ardent supporters say they already know enough.

“He’s planning to turn this into the most successful district in the state,” said Newark Teachers Union President John Abeigon. “What’s obtuse about that?”