Classrooms without teachers

In many large school districts, hundreds of teaching positions were unfilled as school year began

How many classrooms in America’s largest school districts are missing a teacher when the school year starts?

A small but significant number, according to new data obtained from those districts, though it varies widely. In Los Angeles and Houston, virtually all teaching jobs were filled. But in Chicago, nearly 6 percent of teaching jobs were vacant.

Districts used their own definitions for a “vacant” position, meaning the numbers may not be directly comparable. Still, they highlight how several big districts, by their own admission, are not able to fill teaching jobs by the time school starts. Research and experience suggests that students stand to suffer, particularly those in already struggling schools.

Districts with vacant teaching positions have less-than-ideal options. They can use short- or long-term substitutes; raise class sizes; or leave non-classroom positions like reading specialists unfilled.

Researchers and advocates say the problem can be addressed through a combination of short-term policies — like improving hiring policies that make it difficult to get into the classroom quickly — and long-term reforms, such as improving pay and working conditions to make teaching a more attractive job.

Matt Kraft, a Brown University professor who has studied how students are affected when their teacher who is hired late, summed it up: “It’s bad for kids,” he said.

In Chicago, budget questions lead to empty jobs

Chalkbeat requested the number of vacant or unfilled teaching positions at the beginning of the school year from the 15 largest school districts in the country, as well as how many teachers were employed. Their answers varied widely.

In Chicago, which was recently lauded as the urban district where students make the fastest improvements, there were nearly 1,300 teacher vacancies. As the district serves almost 400,000 students, this suggests that tens of thousands of students were affected.

A spokesperson for Chicago Public Schools said funding issues that left principals unsure of how much money they would have to hire teachers were at the root of the high vacancy rate.

“Last summer’s budgeting process was marked by an unprecedented level of uncertainty due to the state’s delay in funding education,” Emily Bolton said in a statement. School budgets would be released early this year, she said, giving principals more time to plan.

She said that if citywide social work and nursing positions — which are officially classified as teaching positions — were excluded, the vacancy rate would fall to 4.5 percent. Bolton also provided data showing that the number of open positions had been cut in half by the beginning of December.

Hawaii, which has one statewide district, reported 470 teaching vacancies to start the year.

“Filling teacher vacancies is one of the greatest challenges, as Hawaii shares the national trends of increasing teacher shortages and fewer numbers of individuals entering the profession,” said Donalyn Dela Cruz, a spokesperson for the Hawaii Department of Education.


Teacher vacancies in largest 15 school districts, 2017–18

District Teachers employed at start of school year Vacancies at start of school year Vacancy rate
New York City 77,000 900 1.16%
Los Angeles 24,166 12 0.05%
Chicago 20,413 1294 5.96%
Miami-Dade County (Florida) 20,005 147 0.73%
Clark County (Nevada) 18,541 413 2.18%
Fairfax County (Virginia) 15,526 97 0.62%
Hillsborough County (Florida) 15,401 258 1.65%
Broward County (Florida) 14,892 184 1.22%
Orange County (Florida) 13,650 79 0.58%
Hawaii 12,850 470 3.53%
Palm Beach County (Florida) 12,820 136 1.05%
Gwinnett County (Georgia) 12,150 0 0.00%
Houston 11,975 13 0.11%
Dallas 10,207 129 1.25%
Philadelphia 8,771 98 1.10%

Source: Public records requests from school districts. In the case of New York City, information came from a district spokesperson.

Vacancy rates may not be comparable.


Mireille Ellsworth, a high school teacher in Hawaii for over a decade, says she sees positions sit empty every year. It has a significant impact, especially when the vacant teachers would otherwise be assisting her students with disabilities.

“When I start the school year with a teacher that is not a [special education] teacher — just a substitute — that is really difficult,” she said. “They’re supposed to be helping with … adapting the lessons and the curriculum to the students’ unique needs.”

Including Chicago and Hawaii, nine of the 15 surveyed districts reported a vacancy rate of over 1 percent.

Should the numbers be a major concern for policymakers? On one hand, all 15 of districts reported that the vast majority of their teaching positions were filled. But in large districts, having even a small share of positions vacant means a substantial number of students going without a dedicated teacher.

“This is one where percentages are less important than the absolute number,” Dan Weisberg, the head of TNTP, a consulting group that has worked with districts to overhaul their hiring practices. “Getting close is not good enough — you need to fill every one of those vacancies.”

Some districts report doing so. Los Angeles, a district about the size of Chicago, said there were only 12 open positions at the start of the year. A district spokesperson credited recruitment practices, partnerships with local teacher preparation programs, and a program to award early contracts to certain candidates in hard-to-staff schools. The district has also touted its retention rate among novice teachers: 94 percent in the 2015–16 school year.

Kraft, the Brown professor, warned that the true number of vacancies may be higher than districts report, as some may manipulate definitions of “vacant” or have principals who attempt to hide vacancies to avoid having a teacher placed in their school.

“I think you can take [these numbers] as a lower bound,” Kraft said.

How it plays out inside classrooms

Classrooms without full-time assigned teachers aren’t just a logistical problem for schools. Those vacancies also mean students learn less.

That’s according to peer-reviewed research from Kraft, along with Brown’s John Papay. They found that students taught by late-hire teachers had slightly lower math and reading scores on year-end exams.

The study suggests that the harmful effects come not just because students get off to a slow start when a teacher is hired late, but because late-hired teachers are less effective than others. This highlights a potential hidden cost to schools that hire late: top teachers have already been snapped up.

Poor students, students of color, and students who attend struggling schools are more likely to bear those costs.

An analysis by the Chicago Teachers Union found that vacancies in the city were concentrated on schools on the south and west side, which serve more students of color and those in poverty. And Kraft’s research on an anonymous urban district in the South found that schools with more vacancies tended to serve more low-income students. “In some ways, your averages mask the real story,” he said.

Meanwhile, Kraft points to some ways to avoid late hiring: creating a streamlined hiring process, ensuring principals realize the detrimental effects of late hiring, and setting school budgets as early as possible.

Those budget timelines can be critical, because some districts have had to issue layoff notices only to scramble to rehire teachers later. Research shows that this causes teachers to leave their schools, even if their positions are not ultimately eliminated.

Sarah Rothschild, an analyst for the Chicago Teacher Union, said this has been a problem.  Pointing to budget issues, Chicago Public Schools regularly lays off teachers in the summer and then rehires for the same position months later, “at which point those people left for the suburbs or other jobs,” Rothschild said.

Offering bonuses for hard-to-staff positions, like those in special education and in high-poverty schools, could also help. Recent research has found that this approach is an effective way to retain teachers, and fewer teachers leaving means the district needs to make fewer hires.

More fundamentally, improving teacher salaries and working conditions is likely to attract new teachers and get others to stay. “That’s a big, long-term solution — not a quick fix,” said Kraft.

Corey Rosenlee, the head of the Hawaii State Teachers Association, emphasized pay, arguing that the state needs to spend more on schools.

“It’s not going to encourage people to go into the profession if they feel they can’t make a living off of it,” he said.

Asked and answered

Are special education reforms moving too slowly? Chicago monitor responds to criticism.

PHOTO: Getty Images

Just four months into her role as the powerful independent monitor overseeing efforts to reform special education in Chicago Public Schools, Laura Boedeker already faces angry, public criticism.

The state created the monitor’s office earlier this year after a public inquiry found that Chicago was systematically delaying and denying educational services — guaranteed by federal law — to special-needs students. But on Monday, advocates for special education charged that Boedeker and her superiors at the Illinois State Board of Education have failed on many counts to improve services and to communicate with parents.

At the same time, the advocates released findings of a survey of 800 parents and teachers that backed their charges. The next day, Chicago parents finally received an email from Boedeker and her boss, state board General Counsel Stephanie Jones, that linked to updated special education protocols and parent trainings, and suggested that the state was working on a plan for families who want to file grievances.

In an interview with Chalkbeat on Tuesday afternoon, Boedeker responded to the criticism, described the work she’s done, and outlined what’s ahead.

What exactly is your job?

Being that one person in ISBE who is dedicated to overseeing, correcting, and addressing concerns about special education in Chicago Public Schools.

Do parents know you exist?

I hope so. They seem to. The word is getting out there, I can tell that.

We’re getting more attendance at our parent workshop sessions, and there’s a new topic every month. I’m seeing more parent emails. Not so much in the sense of  “I’m complaining about services,” but “I wanted to let you know this is something going on at my school.”

Why did it take several months to introduce yourself to parents and tell them what you’re doing as monitor?

We really wanted to.

But where it got really complicated is we really wanted all the information to be in the letter, including the student-specific corrective action, rather than sending out two letters. We also saw delays in trying to come to an agreement on language along with the advocate groups as well. It was hard to reach an agreement about not just appropriate language, but the level of the language of the letter.

A survey released this week indicated that special education reform in Chicago has been slow and under-resourced. How do you respond to that?

We are talking about very pervasive, systemic issues that were already problematic before the advocates submitted their letter last November [an action that helped put in motion events that led to the state monitor overseeing Chicago schools]. This is going to take a long time. There’s been a lot of broken trust between parents and schools, parents and central office, parents and administrators.

There’s a lot of restoration and repair we need to address even before we can go in and dig really deep into those corrections.

And as far as resources go, we have been wanting to take this first month or two to get a better idea of where I need more assistance. That’s something you’re not going to know until you start the job, when school is in session. We have regional offices that we work with and that I will be partnering with as specific to CPS. As far as my surrounding staff goes, that’s something that I’m discussing with [the office of the general counsel].

How many schools have you visited?

A small handful — less than 10 so far. That’s something we’re just starting to schedule because we’ve been getting a lot of feedback over the first two months of school, so we now have some action items, some investigatory points. I’ve had a lot of district representatives go into schools and do investigations. My plan is to go in and see if I’m seeing the same things they are reporting.

From the schools you’ve been to, what have you seen?

What’s been fascinating is that there’s so many stakeholders in special education. At the center of everything is the student, of course, and then you have the laws that surround special education — federal and state laws. And then you have a group of all these adults that have different understanding of special education. Even if they have the same understanding, they have different interpretations and beliefs about how things should be done.

So it’s really about getting inside of that story. For example: At a school I went to last week, I [received a] lot of staff outreach. And if I’m just going on the staff outreach, then I think the principal is assigning special education teachers to gen ed classrooms when a teacher doesn’t show up. But when we got in there, it was a little different than what was portrayed via the staff.

What was happening?

In this particular instance, four teachers called off that day, so they had four absences they were trying to deal with. It came down to [the principal asking special education teachers] can you please go to this classroom, unless or until we get a substitute who is arriving within the next 10 minutes, so these students aren’t alone without an adult.

What are some other concerns you’ve heard from schools you’ve visited?

Paraprofessionals being assigned to roles that aren’t IEP-based [referring to individualized education programs, which schools must create for each special-education student]. For example, covering lunchroom duty. That’s not a proper use of a paraprofessional.

A lot of scheduling concerns go back to schools being trained to properly schedule their teachers, so if a teacher does call off there can be a better contingency plan for covering those students and classes.

Messaging to IEP teams. Making sure the right people are in an IEP meeting for the duration of the meeting. We’ve been really hammering home the message that the only person that can excuse a member from an IEP meeting is a parent. But sometimes we have reports that the principal directed teachers to go somewhere else. So we have to really train principals on the law, and proper use of the teachers.

In the advocates’ survey, three out of four teachers reported knowing one or more students were not receiving services due to staffing shortages. What can you do about that?

Let’s take the example of a principal taking a special education teacher and sending them to a gen ed class because they need an adult in the room.

As I was telling the principal, that’s when your scheduling needs to be really tight so you have the flexibility to come up with a contingency plan. You know teachers are going to be out. It’s kind of hard to have a contingency plan for four teachers that are out, but one or two, there are ways to get creative. You can split up a gen ed class and integrate them into a few other age-appropriate classes for instruction, or bring them into a large group and do a social emotional learning circle that addresses a current academic issue.

Your first or second solution should not be going to the special ed teacher.

A lot of the inquiry boils down to this: students who have needs being delayed or denied services. Do you see that’s still the case at CPS from what you can tell so far?

Issues of delays and denials of services — such as paraprofessional assistance, separate day school, transportation — those have dissipated some. From the data we’ve pulled and from the feedback from schools and parents, those are not nearly as big an issue as they were before, primarily because those blocks that were put on the electronic system were lifted.

Before, the only way transportation could be added to an IEP was if a district rep was there to approve it, and that’s no longer the case. Most of the power has gone back into the hands of the IEP teams, which is exactly what the public inquiry recommended.

What should the student-specific corrective action process look like, and how does it compare with what’s going on now?

We’ve been discussing this process with an office within the U.S. Department of Education. One thing they have been very clear on is that IEP teams need to be front and center of that decision. They’re the ones on the front lines with these students, so the Education Department is insistent that the IEP teams are involved when we’re talking about sending notices out to families, alerting them that you may have a child affected by the public inquiry.

That leads us to identifying who that class of students is, and then after we have those families and students identified, that’s when the IEP team comes in to say, “Yes, we do know there was a delay or break in services — what was the harm to that student?”

We hope to provide them with a set of instructions, like, “Here are the talking points, and if you find the student was harmed, here’s a menu of remedies that would be appropriate.”

Those are the conversations we’re working through right now with the department of education, CPS, the advocate representatives, and ISBE. As you can imagine, those are some pretty hefty and lengthy conversations. We’re all trying to get on the same page, and all trying to come to an agreement about what that would look like. But also, what’s fiscally responsible?

This is a three-year process. What should parents and students expect to happen between now and the end of the school year?

We’re holding schools more accountable now and we have them on our radar.

There’s going to be a lot more eye-opening information that emerges from this role, and it’s the first time it’s really been done in this way. This is truly a way for one person to explore CPS through the special education lens like nobody has ever done before. I find that really exciting.

 

Going to court

Memphis charter school sues former principal at center of student protests

PHOTO: Laura Faith Kebede/Chalkbeat
Students say Memphis Academy of Health Sciences High School has been uneasy since the principal was fired in August.

A Memphis charter high school is seeking $300,000 in damages — alleging that its former principal has been encouraging students to transfer from the high school and that he has violated his severance agreement.

In recent weeks, many students and parents have insisted that Memphis Academy of Health Sciences High School’s’ former principal, Reginald Williams, was fired unfairly. Parents who support Williams and Patricia Ange — another educator, who was recently let go — crowded into a recent school board meeting to register their disapproval of the school’s decision. And earlier this week, students led a walkout in support of both educators.

Florence Johnson, the lawyer for Memphis Academy, argued in the complaint filed late Wednesday that Williams “conspired” to “disrupt the operations of the school, to lure students away from the school, and to cause financial harm and public embarrassment to [the academy’s] standing in the educational community.”

Williams said he has neither been on campus since he was fired Aug. 10, nor has he spoken with Memphis Academy parents since then.

PHOTO: Courtesy of Reginald Williams
Reginald Williams

“All of this is embarrassing to me,” he told Chalkbeat, calling the lawsuit “baseless” and “frivolous.” “I haven’t, nor will I ever, impede students’ progress.”

In the court filing, the charter network noted it “allowed Williams to retire early rather than fire him outright for poor performance,” which differs from what school leaders had told parents and students. Parents were told Williams resigned and did not know his departure was about poor results on the state’s test this spring. But in internal emails obtained by Chalkbeat, the network’s executive director explicitly tied Williams’ departure to the scores. Using state test scores to fire teachers is illegal this year in Tennessee after major technical glitches to computerized testing, but it is unclear if the law applies to principals.

Under Williams’ severance agreement, the charter school gave him about $40,000 in exchange for assurance he would not speak ill of his former employer or speak about the agreement. Johnson argues Williams violated that during an Oct. 16 board meeting.

PHOTO: Laura Faith Kebede/Chalkbeat
Parent advocacy organization Memphis Lift was at Memphis Academy of Health Sciences High School to protest firing a beloved principal and teacher.

Ange, a vocal supporter of Williams, had called the former principal and put him on speakerphone during the meeting as parents demanded answers. Williams said at the meeting that he did not have a problem with the decision to let him go.

“My only concern was how it was done,” he said. “If I’d known in the summertime, I could have found another place.”

Markayla Crawford, a senior at the high school who was among those who led protests after Williams and Ange were fired, said Williams did not ask her to protest on his behalf and had not heard of Williams contacting other students.

School leaders are “still not giving us answers about what happened,” she said. “All the kids are basically saying the same thing. The school is falling apart and no one knows what’s going on.”

A hearing is set for 10 a.m. Tuesday, Nov. 20 in Memphis chancery court.